Privacy Policy for Ai Chatbot : Scan & Solve
Last Updated: 20/01/2025
At Ai Chatbot : Scan & Solve, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our app, including features such as chatting with PDFs.
1. Information We Collect
1.1 Information You Provide
- PDF Files and Uploaded Documents: When you upload PDFs or other documents to interact with the chatbot, we process these files solely to provide the requested service. The content is not stored permanently unless explicitly stated.
- Chat Content: Interactions with the chatbot, including questions and responses, are processed temporarily to provide meaningful results but are not retained beyond your session unless necessary for app functionality.
- Personal Information: If you provide information such as your name or email address during registration, feedback, or support inquiries, we use it for communication purposes only.
1.2 Automatically Collected Information
- Device Data: Information such as your device type, operating system, and app version is collected for debugging and analytics purposes.
- Usage Data: Details about your app usage, such as the features accessed and timestamps, help us improve functionality.
2. How We Use Your Information
We use the collected information for the following purposes:
- To process and analyze uploaded PDF files for interaction with the chatbot.
- To generate accurate and relevant chatbot responses.
- To improve app functionality and user experience.
- To provide technical support and respond to inquiries.
- To comply with legal obligations, if necessary.
3. Data Sharing and Disclosure
We do not sell your data. However, we may share your data in the following circumstances:
- Third-Party Services: We may use third-party providers for PDF processing, AI chatbot functionality, or cloud storage. These providers are obligated to handle your data securely and in compliance with this Privacy Policy.
- Legal Compliance: If required by law or valid legal processes, we may disclose necessary information.
- With Your Consent: We may share data if you explicitly authorize us to do so.
4. Data Security
We take data security seriously and implement the following measures:
- Encryption: Data transmissions and uploaded files are encrypted.
- Temporary Storage: Uploaded files (e.g., PDFs) are stored temporarily and deleted after processing unless explicitly saved by you.
5. Your Rights
Depending on your jurisdiction, you have rights including:
- Accessing, updating, or deleting your personal information.
- Requesting deletion of uploaded files.
- Withdrawing consent for data processing.
To exercise these rights, contact us at oslab.tools@gmail.com.
6. Retention of Data
We retain your data only as long as necessary for the purposes described in this Privacy Policy. Uploaded files are deleted immediately after processing unless explicitly saved by you.
7. Third-Party Services
Our app integrates with third-party tools for PDF processing, AI chatbot functionality, and cloud storage. These services are governed by their own privacy policies. We encourage you to review those policies for additional details.
8. Children's Privacy
The app is not intended for children under 13. We do not knowingly collect personal information from children. If we learn of such collection, we will delete the data immediately.
9. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. Significant updates will be communicated via the app or other means. The updated Privacy Policy will be effective immediately upon posting.